www.daad-brussels.eu

We – Deutscher Akademischer Austauschdienst e.V. (the German Academic Exchange Service), hereinafter referred to as either “we” or “DAAD” – are pleased to see you visiting our website. Thank you for your interest in our organisation and funding programmes. Your privacy is important to us. We take the protection of your personal data and their confidential treatment very seriously. Your data will be processed exclusively within the legal framework of the data protection provisions of the European Union, particularly the General Data Protection Regulation (hereinafter: “GDPR”). This data protection statement provides you with information about the processing of your personal data and your data protection rights when using our website.

1. Data Processor and Data Protection Officer – contact details

The Data Processor as defined in data protection legislation is

Deutscher Akademischer Austauschdienst e.V. (DAAD)
Kennedyallee 50
53175 Bonn
Germany
Tel: +49 228 882-0
Email: datenschutz@daad.de

If you have any questions or suggestions about data protection, please feel free to contact us.

2. Object of data protection

The object of data protection is personal data. Personal data means any information relating to an identified or identifiable natural person (a so-called data subject). This includes, for example, details such as the name, postal address, email address and phone number, though other details are also necessarily created while using our website, such as the beginning, end and extent of use.

3. Type, scope, purposes and legal basis for data processing

Below you will find an overview of the type, scope, purposes and legal basis of data processing on our website.

3.1 Provision of our website

When you access our website on your device, we process the following data:

  • Date and time of access
  • Duration of visit
  • Your operating system
  • Volume of data sent
  • Type of access
  • IP address
  • Domain name

We process this data on the basis of GDPR Article 6 (1) point f, as they are required for us to provide the service, to ensure technical operation and to investigate and remove malfunctions. It is in our interest to ensure the use and technical operability of our website. This data is automatically processed when our website is accessed. Unless they are provided, you cannot use our services. We usually erase these data after seven days unless, under exceptional circumstances, we need them for a longer period for the above-mentioned purposes. In such a case we erase the data as soon as they are no longer required for the relevant purpose.

3.2 Social plug-ins

This website uses social plug-ins from the social media Facebook, Google+ and Twitter operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA, respectively. You will find three buttons on our website, enabling you to share content on Facebook, Google+ and Twitter, so that you can conveniently recommend our website to friends on your preferred social media platforms. A so-called Shariff solution has been implemented on our website. When you call up our website, data is not automatically sent to the relevant social media.

But when you click on a social media button, your browser uses this social plug-in to set up a direct connection to the server of the relevant social network. We have no influence on the scope of the data which is collected by the social media operators in this way. The operators process the information that you have called up our website. If you are also logged into one of the social media platforms at that time, the operator can match up your account with the relevant social media site. If you then also interact with the social plug-in by clicking “Like” or “Share”, the relevant social media site will process that information. Even if you are not a member of one of these social media platforms, it is possible for them to find out your IP address through the social plug-in and then possibly store this information. Further information about the scope and purpose for which data is processed, collected and used by Facebook, Google and Twitter, as well as your rights in this respect and the setting options, can be found in each company’s data protection policy:

www.facebook.com/policy.php
policies.google.com/privacy
www.twitter.com/privacy
www.whatsapp.com/legal/

If you do not want social media to collect data via our website, make sure you do not click on the relevant buttons. In addition, you can block social plug-ins via add-ons in your browser.

3.3 Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter: “Google”). Google Analytics uses cookies (see clause 5), i.e. text files which are saved to your computer and allow us to analyse your use of the website. The information that is created by cookies on your use of our website is usually sent to a Google server in the United States, where it is then stored. However, if you have activated IP anonymisation for this website, your IP address will not be sent without first being truncated by Google within the Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the United States and then truncated there. Acting on behalf of the site operators, Google will use this information to analyse your use of the website, to create reports on website activities for us as site operators and to provide us with other services connected with website and internet use. The IP address which Google Analytics sends via your browser will not be linked by Google with any other data Google may have.

This website uses Google Analytics with the extension “_anonymizeIp()”. This has the effect of truncating IP addresses before further processing, so that the data cannot be related to any specific person. If the data that is collected about you allows conclusions about you as a person, this is immediately prevented and the relevant personal data are thus erased immediately.

We use Google Analytics to analyse use of our website and to improve it at regular intervals. The statistical data we receive in this way helps us to improve our website and to make it more interesting for you as a user. For exceptional cases in which personal data is transferred to the United States, Google has subjected itself to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework).

The legal basis for the use of Google Analytics is GDPR Article 6 (1) point a, i.e. your consent. Any data that we send, and which is linked to cookies, user IDs or advertising IDs, is automatically erased after 14 months. Any data that has reached the end of its retention period is automatically erased once a month.

You can prevent the storage of cookies through a suitable setting in your browser software. Please note, however, that if you do so, you may not be able to use all the functions of this website in full. Furthermore, if you wish to prevent the collection of data generated by cookies and related to your usage of the website (incl. your IP address) and if you wish to opt out of such data being processed by Google, you can download and install a browser plug-in from the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Opt-out cookies prevent any future collection of your data when visiting this website. To prevent collection via Universal Analytics across multiple devices, you need to implement the opt-out on all the systems you use. Click here to set the opt-out cookie: Deactivate Google Analytics

For further details regarding Cookies please see Cookie Policy.

Further details about Google and its use of personal data can be obtained from the following addresses:

3.4 Map service

Our website uses the map service Google Maps, operated by Google Inc., Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). When you access a page that includes Google Maps, your browser connects directly with the Google servers. The map content is transmitted directly to your browser and integrated into the website by Google via a so-called iFrame. If you do not wish Google to collect, process or use data about you via our website, you can disable JavaScript in your browser settings. However, if you do so, you will not be able to use the map display. Further details about data processing by Google can be found in the Google Privacy Policy: https://www.google.com/intl/de/policies/privacy/index.html.

4. Links to third-party websites

If websites and services by other site owners are linked to this website, they have been and will continue to be designed and supplied by third parties. We have no influence on the design, content or function of third-party services, and we expressly distance ourselves from any content provided by linked third-party sites. Please remember that third-party sites linked to this website may have their own cookies which are installed on your device to collect personal data. We have no influence over this. In such cases you may wish to obtain more information directly from the owners of the third-party websites linked to this site.

5. Cookies

See Cookie Policy

6. Recipients of personal data

Internal recipients: Within the DAAD, access is limited to persons requiring it for the purposes specified under clause 3.

External recipients: We only share your personal data with external recipients outside the DAAD if this is required for managing or processing your request, if there is some different legitimate permission or if you have given us your consent for this purpose.

External recipients may be:

a) Processors
External service providers we use for the provision of services, for instance in the technical infrastructure and maintenance of the DAAD’s own services or for the provision of content. We carefully select such processors and regularly check them to ensure the safeguarding of your privacy. Service providers may only use data for the purposes we specify.

b) Public bodies
Public authorities and state institutions, such as public prosecutors, courts of law and fiscal authorities to which we need to send personal data for mandatory legal reasons.

c) Private bodies
Cooperation partners and assistants, to whom data is transmitted on the basis of consent or a mandatory requirement.

7. Data processing in third countries

If data is transmitted to bodies that have their head offices or data-processing locations outside EU member states and outside states forming part of the EEA, we ensure before disclosure that – except for certain legally permitted exceptions – those bodies either have your adequate consent or they provide an adequate level of data protection (for instance, through an adequacy decision taken by the European Commission, through suitable guarantees such as the recipient’s self certification for the EU-US Privacy Shield or the agreement of so-called standard EU contractual clauses with the recipient). You can request from us a list of recipients in third countries and a copy of the provisions that have been agreed in each case to ensure an adequate level of data protection. To do so, please use the contact details given in clause 1.

8. Retention period

You will find the retention period for personal data in the relevant chapter on data processing. We generally apply the rule whereby we only save your personal data for as long as they are required to fulfil their purposes or – if you have given your consent – until you revoke your consent. If you revoke your consent, we erase your personal data, unless further processing is permitted under the relevant applicable statutory provisions. We also erase your personal data if we are under an obligation to do so on legal grounds.

9. Rights of data subjects

As a data subject you are entitled to the following rights:

Right to information: You have a right to access the data we have stored about you as a person.

Right to rectification and erasure: You can require us to correct inaccurate data or – provided that the legal grounds are in place – to erase your data.

Restriction of processing: Provided that the legal grounds are in place, you can require us to restrict the processing of your data.

Data portability: If you have provided us with data on the basis of a contract or your consent, and as long as there are legal grounds, you can require us to send you the data you gave us in a structured, commonly used and machine-readable format, or you can require us to send your data to a different controller.

 

Objection to data processing on the legal basis of “legitimate interest” under GDPR Article 6 (1) point f:

If there are reasons arising from your specific situation, you are entitled to object to our processing of your data at any time, provided that such an objection has its legal basis in a “legitimate interest”. If you make use of your right to object, we shall discontinue the processing of your data, unless we can – within the parameters of the law – demonstrate compelling legitimate grounds for further processing, outweighing your own rights.

To make use of your right to object, please use the contact details specified in clause 1.

Objection to cookies: You can also object to the use of cookies at any time. You will find the relevant details in our notes on cookies in clause 5.

Revocation of consent: If you have given us your consent to the processing of your data, you can revoke the same at any time with future effect. This, however, does not affect the legitimacy of processing your data until the date of revocation.

Right to lodge a complaint with the supervisory authority: You can also lodge a complaint with the competent supervisory authority if you believe that the processing of your data has breached the latest applicable law. To do so, you can contact the data protection authority responsible for your place of residence or country or the data protection authority responsible for ourselves.

Your contact with us: In addition, if you have any questions about the processing of your personal data, your rights as a data subject or any consent you may have given, please feel free to contact us without incurring any charge. To exercise any of the aforementioned rights, please contact datenschutz@daad.de or write to the postal address specified in clause 1. When you do so, please make sure that we can clearly identify you.

10. Commissioner for data protection

Contact details of our commissioner for data protection:
Dr Gregor Scheja
Scheja und Partner Rechtsanwälte mbB
Adenauerallee136
53113 Bonn
Telephone: +49 228 227226-0
Fax: +49 228 227226-26
www.scheja-partner.de

Contact via https://www.scheja-partner.de/kontakt/kontakt.html

11. Update status

The latest version of this data protection statement shall be applicable. Last updated: 25 May 2018.